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Inventory B2B
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GST-ready purchase orders

Orders, vendors and receiptsin one connected workspace

Create GST-ready purchase orders, manage complete vendor records and receive goods against every order, with separate workspaces and role-based access for each organization.

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Features

Everything purchasing needs, in one workspace

From the vendor record to the last delivery against an order, each step lives in the same place and follows the same rules.

How it works

From sign-up to a closed order

Each step is something your team does in the app. The order status then follows what you record: Draft, Issued, Partially Received, Received, Closed.

  1. 1

    Create your organization

    Sign up and set up the organization your team will work in.

  2. 2

    Configure settings

    Add locations, tax rates, payment terms and document numbering.

  3. 3

    Add vendors

    Enter vendor details, contacts, addresses and bank accounts.

  4. 4

    Add items

    Build the catalogue of goods and services you buy.

  5. 5

    Create a purchase order

    Pick a vendor and items. The order is saved as a Draft.

  6. 6

    Issue the order

    A user with permission issues the order to the vendor.

  7. 7

    Record purchase receives

    Enter quantities as goods arrive. Partial receipts are fine.

  8. 8

    Close the order

    Fully received orders move to Received. Close them when done.

Steps 1 to 4 are one-time setup. Steps 5 to 8 repeat for every order.

Product

A closer look at the workflow

Sample screens with illustrative data, recreated from the app.

Purchase orders

GST-ready purchase orders

Create orders from active vendors and catalogue items, or type a free-text line. Each line carries its own GST rate, and the split into CGST + SGST or IGST follows the source and place of supply.

  • Order-level discount as a percentage or an amount, TDS or TCS, and an adjustment
  • Totals calculated on the server, so every order adds up the same way
  • Automatic numbering (PO-00001 by default, configurable) or a manual number
  • Draft, Issued, Partially Received, Received, Closed and Cancelled, with reopen
  • Up to 10 attachments, custom fields and an activity log per order

Purchase receives

Receive against the order, line by line

When goods arrive, record a purchase receive against the order. You see what was ordered, what has already arrived and what is still open for every line.

  • Partial receipts: receive as many times as deliveries come in
  • Receiving more than the remaining quantity is blocked
  • The order moves to Partially Received or Received on its own
  • Cancelling a receive puts the quantities back on the order

Vendors

Complete vendor records

Keep everything about a vendor in one place, validated when it is entered instead of when an order goes wrong.

  • GSTIN format and checksum validation, with the PAN checked against the GSTIN
  • GST treatment, source of supply, payment terms, currency, MSME and TDS details
  • Multiple contacts, billing and shipping addresses
  • Bank account numbers stored encrypted and masked; revealing one needs permission and is logged
  • Documents, notes, custom fields, reporting tags and a field-level activity history

Control

Control and accountability

Organizations keep data apart, roles decide who can do what, and activity logs show who changed it.

  • Separate organizations, each with its own vendors, items, orders and settings
  • Built-in roles: Owner, Admin, Purchase Manager, Purchase Executive and Viewer
  • Every action is checked against permissions on the server, not only in the screen
  • Activity logs on vendors and purchase orders

Who it's for

Built for the people who buy

Structure and visibility for every team that touches a purchase, without another spreadsheet.

  • Procurement and purchase teams

    One place for vendors, items and orders instead of spreadsheets passed around by email.

  • Purchase managers

    Decide when an order goes out: drafts stay drafts until someone with permission issues them.

  • Accounts teams

    Purchase order values with the GST split per line, discounts, TDS or TCS already worked out.

  • Businesses buying from many vendors

    For example laptop rental or refurbishing businesses that need structure in their vendor purchasing.

  • Groups with several entities

    Run each company as its own organization while the same people work across them.

Why a connected workflow

Replace the spreadsheet-and-email loop

Spreadsheets and email compared with Inventory B2B
Spreadsheets and emailInventory B2B
Vendor details scattered across filesOne validated vendor record with history
Manual GST maths on each POCGST/SGST/IGST calculated per line
No record of what arrived against which POPurchase receives linked to PO lines
Anyone can edit anythingRole-based permissions per action
Mixed data across companiesSeparate organizations, each with its own data

FAQ

Questions, answered

What the product does today, in plain words.

What is Inventory B2B?

Inventory B2B is a web application for purchasing teams. It brings vendor records, an item catalogue, GST-ready purchase orders and goods receipts together in one workspace, kept separate per organization and controlled by roles and permissions.

How do purchase orders handle GST?

Each order line has its own GST rate. When the source of supply and the place of supply are in the same state, the tax is split into CGST and SGST; otherwise IGST applies. Order-level discount, TDS or TCS and an adjustment are then applied, and the totals are calculated on the server.

Can I receive goods in parts?

Yes. Record a purchase receive each time goods arrive, with the quantity received per order line. Receiving more than the remaining quantity is blocked, the order moves to Partially Received or Received, and cancelling a receive puts the quantities back.

How is vendor bank information protected?

Bank account numbers are stored encrypted and shown masked. Seeing a full number requires a specific permission, and every reveal is recorded in the vendor activity history.

Who can see and change data?

Each organization has built-in roles: Owner, Admin, Purchase Manager, Purchase Executive and Viewer. Actions such as creating, editing, issuing or cancelling a purchase order, or revealing bank details, are checked against the user permissions on the server.

Can I manage more than one company?

Yes. Each organization keeps its own vendors, items, purchase orders and settings, and users only see the data of the organization they are working in. A user who belongs to several organizations can switch between them.

How do I get started or log in?

Select Get Started to open the sign-up page of the Inventory B2B app and follow the steps there to set up your organization; the account that sets it up becomes its Owner. If you already have an account, select Log in.

Bring your purchasing into one connected workflow.

Vendors, items, purchase orders and receipts, with the right people in control.

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